Board or Committee Meeting
Wednesday, November 4, 2020 - 1:00pm to 1:30pm



  1. Call to order.


  1. Approval of Minutes of October 21, 2020 Vote-by Mail Subcommittee.


  1. Presentation on Vote-by Mail in the City of New Carrollton – Doug Barber, City Clerk.


  1. Discussion on the reports from the City of Rockville and the City of Frostburg.


  1. Next Meeting.


  1. Adjournment.






WEDNESDAY, NOVEMBER 4, 2020, 1:00 P.M.




The meeting was called to order at 1:10 p.m.


Attendees: John Kish, Chairman; Billy Wellford, Chief Judge, Ward 1; Jacqueline Anderson, Chief Judge, Ward 2; Donna Crary, Subcommittee Member; Kenya Barno, Administrative Assistant I; Kimberley Rau, Clerk.



Doug Barber, Clerk, City of New Carrollton, Maryland, was invited to present to the committee the process used for the New Carrollton election this year during the COVID pandemic:

  • New Carrollton was in the middle of the election process when COVID hit and everything was shut down.
  • Mayor and City Council decided to do a mail-in election.
  • Election Day was moved to June instead of May to allow for planning.
  • Saw an increase of 33% in voter response.
  • Used the City of Rockville as model.
  • Cost was significant:
    • $15,000 every May  $44,000 for 2020 (Received some reimbursement under the CARES Funding Act
  • Rented a post office box for the returned/voted ballots. 
  • No drop box at City Hall.
  • Election Board was at City Hall on Election Day to accept the voted/paper ballots from 7:00 a.m. to 8:00 p.m.
  • Postage was added to the return envelopes mailed to each registered voter.
  • Electec (New Jersey) is the vendor New Carrollton contracted with.
  • Not enough time to clean up the voter registration rolls ahead of time like the City of Rockville was able to do.
  • Mailed card ahead of time from the City of New Carrollton telling registered voters to look for the ballot.
  • Election Newsletter reiterated the Vote by Mail.
  • Voted ballots were collected from the post office and locked in a safe at City Hall.
  • 1918 total number of ballots voted, usually average 300 voters annually.
  • Held a Virtual Candidate Night with the assistance of the League of Women Voters.
  • 1 polling place at City Hall
  • Election was conducted with complete mail in, no voting on Election Day
  • Ballot was in English and Spanish
  • Electec provided 4 scanners
  • New Carrollton enacted emergency legislation to allow for the mail in voting in June
  • New Carrollton considering an amendment to the Charter to allow for the mail in voting if necessary, in future elections.


On motion by Chief Judge Welford, seconded by Chief Judge Anderson, the minutes of the October 21, 2020, Vote-by-Mail Subcommittee were approved as corrected.


            The next meeting of the Vote by Mail Subcommittee is scheduled for Wednesday, November 18, 2020, 1:00 p.m. Zoom.


            The meeting adjourned at 2:02 p.m.



Kimberley A. Rau, Clerk

Board of Election Supervisors


Approved: November 18, 2020