Mayor and City Council Meeting
Wednesday, November 4, 2020 - 6:00pm to 7:00pm

Agenda

A. Bid Recommendation - DPW Recycling Toters

B. Bid Recommendation - Public Works - Street Sweeper

C. Bid Recommendation - Parks and Recreation Maintenance Facility Roof Replacement

D. Bid Recommendation - Leasing of LPD Vehicles

E. Bid Recommendation - Department of Information Technology - LPD In Car Cameras

F. Resolution No. 17-20- 2020 Flood Study

G. Draft ordinance changing the name of the Columbus Day Holiday to “INDIGINENOUS PEOPLES’ DAY”, in the City of Laurel.

H. Ordinance No. 1961, an ordinance to amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council of Laurel, Maryland, for the Fiscal Year July 1, 2020 through June 30, 2021.

I. Ordinance No. 1962, an ordinance of the Mayor and City Council of Laurel, Maryland to amend Chapter 11 Planning and Development, Article III "Affordable Housing Program" of the Laurel City Code; and providing an effective date.

J. Revisions to the Election Laws

 

Minutes

Present: Craig A. Moe, Mayor; Keith R. Sydnor, Council President; Carl DeWalt, Councilmember; Valerie M A Nicholas, Councilmember; Michael R. Leszcz, Councilmember; Brencis Smith, Councilmember; William Goddard, City Administrator; LouAnn Crook, MMC, Deputy City Administrator; Sara Green, CMC, Mayor’s Chief of Staff; Kevin Frost, Director of Information Technology; S. Michele Saylor, Director of Budget and Personnel Services; Audrey Barnes, Director of Communications; Chief Russel Hamill, Police Department; Steve Allen, Fire Marshal; Rob Ferree, Director of Public Works; Joanne Barr, Director of Parks and Recreation; Larry Taub, City Solicitor and Kimberley Rau, MMC, Clerk.

 

1. Agenda Items

 

A. Bid Recommendation - DPW Recycling Toters

Rob Ferree, Director of Public Works, presented the recommendation to purchase recycling and refuse toters as outlined in a memorandum dated October 20, 2020. Funding for this purchase is provided in the adopted Department of Public Works FY2021 General Operating Budget. It was recommended that the Mayor and City Council approve the purchase of these toters from Rehrig Pacific Company, as itemized in the memorandum, for a total cost of up to $51,781.00.

Michele Blair, Officer Manager, Department of Public Works, described for the Council plans for a voluntary composting program, planning for 1, 1, and 1 (1 day trash pickup, 1 day recycling pickup and 1 day compost pickup). Three neighborhoods have been identified for the pilot program. Mayor Moe said at the end of the pilot, the Administration will analyze and decide how to move forward.

Councilmembers were in agreement to award this purchase at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

B. Bid Recommendation - Public Works - Street Sweeper

 

Rob Ferree, Director of Public Works, presented the bid recommendation for the purchase of one (1) Street Sweeper, as outlined in a memorandum dated October 27, 2020. Funding for this vehicle is provided for in the FY2021 Capital Improvement Program. The cost of the Street Sweeper after a $20,000 trade-in is $227,036.00. It was recommended the Mayor and City Council approve this purchase through Maryland Industrial Truck, Linthicum Heights, Maryland, using the Sourcewell Contract Prince for the purchase.

Councilmembers were in agreement to approve the purchase at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

C. Bid Recommendation - Parks and Recreation Maintenance Facility Roof Replacement

 

Joanne Hall Barr, Director of the Department of Parks and Recreation presented the bid recommendation to replace the roof at the Parks and Recreation Maintenance Complex at 7705 Old Sandy Spring Road, as outlined in a memorandum dated October 13, 2020. Funding for this project is included in the FY2020 Capital Improvement Program Parks and Recreation Maintenance Complex Project. It was recommended the Mayor and City Council award the project to Progressive Roofing of Clinton, Maryland, for a total cost of $159,900.00.

Councilmembers were in agreement to award the contract, as recommended, at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.

 

D. Bid Recommendation - Leasing of LPD Vehicles

 

Chief Russ Hamill presented the recommendation for the leasing of fleet vehicles for the Laurel Police Department, as outlined in a memorandum dated October 15, 2020. The first phase of the program includes the lease of thirteen (13) Ford Explorer Police Interceptor Utility vehicles through Enterprise Fleet Management, fully upfitted for immediate deployment upon delivery by Priority Install. Funding for this lease acquisition is included in the Adopted FY2020 and the FY2021 Capital Improvement Program Fleet Acquisition project. It was recommended that the Mayor and City Council approve the lease program for thirteen Ford Police Interceptor Utility vehicles from Enterprise Fleet Management with an annual lease payment of $158,054.00.

Councilmembers were in agreement to approve the lease agreement, as recommended, at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

E. Bid Recommendation - Department of Information Technology - LPD In Car Cameras

 

James Cornwell-Shiel, Deputy Director of the Department of Information Technology presented the bid recommendation for the purchase of Police In Car Camera Systems, as outlined in a memorandum dated October 21, 2020. This is a five (5) year contract that includes hardware warrant, support and the cloud software service. The purchase will be made using the State of Maryland 2012 Technology Hardware Contract with Axon Enterprise Inc. of Scottsdale, Arizona. Funding for this project is included in the FY2021 Capital Improvement Program Information Technology project. The subsequent years of service will be obligated in the annual operating budget of the Laurel Police Department. The annual recurring cost will be $20,124.00. It was recommended the Mayor and City Council approve this contract for a total contract price of $90,168.00.

Councilmembers were in agreement to award the contract, as recommended, at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

F. Resolution No. 17-20- 2020 Flood Study

 

Chrissy Cornwell, Emergency Manager presented Resolution No. 17-20, to adopt the 2020 FEMA Region III Patuxent River Flood Study as the City's Official Flood Study.

Councilmembers were in agreement to introduce Resolution No. 17-20 and hold the first public hearing at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

G. Draft ordinance changing the name of the Columbus Day Holiday to “INDIGINENOUS PEOPLES’ DAY”, in the City of Laurel.

President Sydnor presented the draft resolution to change the name of the Columbus Day Holiday to "Indigenous People's Day" in the City of Laurel.

Councilmembers were in agreement to introduce the ordinance and hold the first public hearing at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

H. Ordinance No. 1961, an ordinance to amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council of Laurel, Maryland, for the Fiscal Year July 1, 2020 through June 30, 2021.

 

Michele Saylor, Director of Budget and Personnel Services presented Ordinance No. 1961, to transfer funds from the Unassigned Fund Balance to the Capital Improvement Program for the purpose of real property acquisition. The proposed transfer will still allow the City to maintain the recommended accounting principles and City-required balance in the Unassigned Fund Balance of at least three months of the current operating expenditures and at least ten percent of current operating expenditures, respectively.

Councilmembers were in agreement to introduce Ordinance No. 1961 and hold the first public hearing at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

I. Ordinance No. 1962, an ordinance of the Mayor and City Council of Laurel, Maryland to amend Chapter 11 Planning and Development, Article III "Affordable Housing Program" of the Laurel City Code; and providing an effective date.

Christian Pulley, Director of the Department of Economic and Community Development presented Ordinance No. 1962 to amend the Affordable Housing Program, to assure that Moderately Priced Housing and Work Force Housing are dispersed within the City as affordable housing continues to be needed throughout the region.

Councilmembers were in agreement to introduce Ordinance No. 1962 and hold the first public hearing at the Mayor and City Council Meeting on Monday, November 9, 2020, at 6:00 p.m.

 

J. Revisions to the Election Laws

 

Kimberley Rau, Clerk, presented the draft amendments to the City's election laws. The amendments have been prepared by Bruce Marcus, Attorney to the Board of Election Supervisors and approved by the City's Board of Elections. The amendments provide a complete update to the Charter and Code to bring the City's election laws into compliance with State election laws and gives the City's Board more authority to execute their responsibilities while conducting elections.

 

After discussion the Councilmembers agreed to have additional discussion on the election changes at the work session in December. The legislation will be introduced at the Mayor and City Council Meetings on Monday, November 9, 2020, and the first public hearing held. A second public hearing will be held on Monday, November 23, 2020, with a third public hearing and possible action at the Mayor and City Council Meeting on Monday, December 14, 2020, at 6:00 p.m.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 7:48 p.m.

 

 

Kimberley A. Rau, MMC

Clerk to the Council

 

Approved:

 

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