Mayor and City Council Meeting
Monday, September 14, 2020 - 6:00pm to 8:00pm

Agenda

1. Call to order

A. Call to order - Council President Keith R. Sydnor

B. Roll call - Clerk Kimberley A. Rau, MMC

2. Minutes

A. Fifth Meeting of February 24, 2020 - Regular

B. Sixth Meeting of March 9, 2020 - Regular

C. Seventh Meting of March 23, 2020 - Regular

D. Budget Work Session April 27, 2020 - Special

E. Eighth Meeting of April 27, 2020 - Regular

F. Ninth Meeting of May 4, 2020 - Special

G. Budget Work Session on May 4, 2020 - Special

3. Report of the Mayor and City Council

A. Reporting on various community events, meetings and announcements.

4. Mayoral Appointments

A. Mayoral Appointment of Dennis Whitley, III, Esquire to the Ethics Commission; Chae Reid to the Arts Council and the reappointment of Mitzi Betman to the Planning Commission.

5. General Public Hearing

A. Due to the COVID-19 Pandemic the City of Laurel will be holding virtual meetings. The public is asked to submit written testimony on agenda items to the Laurel City Clerk at [email protected] by 2:00 p.m. on meeting days and to register for the Zoom meeting information.

6. Bid Recommendations

A. Bid Recommendation - Benefit Insurance

B. Bid Recommendation - Architectural and Engineering Services Open-Ended Contract

C. Bid Recommendation - Hazard Mitigation Services Contract Extension

D. Bid Recommendation - Automatic External Defibrillators (AED) Acquisition

E. Bid Recommendation - Laurel Police Department Taser Purchase

F. Bid Recommendation - Purchase of Ammunition

G. Bid Recommendation - Fiber Construction - Right-of-Way of Cherry Lane

7. Agenda Items

A. Second public hearing with possible action on Resolution No. 15-20, a resolution of the Mayor and City Council of Laurel, Maryland to approve an amendment to the Investment Policy Statement for the City of Laurel Retirement Plans and providing an effective date.

B. Introduction and first public hearing on Resolution 16-20, a resolution of the Mayor and City Council of Laurel, Maryland to authorize the Mayor to administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic.

C. Introduction and first public hearing on Ordinance No. 1958- an ordinance of the Mayor and City Council of Laurel, Maryland to amend the City of Laurel Economic Development Program to modify the Retail Storefront Façade Improvement Program to become the Façade Improvement Program and allow Residential Properties to apply for the Grant for certain exterior improvements; and providing an effective date.

D. Introduction and first public hearing on Ordinance No. 1959, an ordinance of the Mayor and City Council of Laurel, Maryland to Amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council for the Fiscal Year July 1, 2019 through June 30, 2020

8. Closed Session

A. The reason for adjourning to a Closed Session is to consult with counsel to obtain legal advice. The authority for this Closed Session is contained in the General Provisions Article Subsection 3-305 (b) (7).

9. Adjournment

 

 

Minutes

Fourteenth Meeting of the Mayor and City Council, Monday, September 14, 2020, 6:00 p.m. - Regular - Via Zoom

 

Present: Craig A. Moe, Mayor; Keith R. Sydnor, Council President; Carl DeWalt, Councilmember; Michael R. Leszcz, Councilmember; Valerie M.A. Nicholas, Councilmember; Brencis Smith, Councilmember; William Goddard, City Administrator; LouAnn Crook, MMC, Deputy City Administrator; Rob Ferree, Director of Public Works; S. Michele Saylor, Director of Budget and Personnel Services; Christian Pulley, Director of Economic and Community Development; Robert Love, Deputy Director of Economic and Community Development Joanne Barr; Sara Green, Chief of Staff to the Mayor; Kevin Frost, Director of Information Technology; James Cornwell-Shiel, Deputy Director of information Technology; Chief Russ Hamill, Police Department; Joanne Barr Director of Parks and Recreation; Larry Taub, City Solicitor and Kimberley A. Rau, MMC, Clerk.

 

1. Call to order

 

2. Minutes

 

A. Fifth Meeting of February 24, 2020 - Regular

 

B. Sixth Meeting of March 9, 2020 - Regular

 

C. Seventh Meting of March 23, 2020 - Regular

 

D. Budget Work Session April 27, 2020 - Special

 

E. Eighth Meeting of April 27, 2020 - Regular

 

F. Ninth Meeting of May 4, 2020 - Special

 

G. Budget Work Session on May 4, 2020 - Special

 

On motion by Councilmember Nicholas, seconded by Councilmember Leszcz, the Minutes were approved as presented on a unanimous roll call vote.

 

3. Report of the Mayor and City Council

 

4. Mayoral Appointments

 

A. Mayoral Appointment: Chae Reid to the Arts Council and the reappointment of Mitzi Betman to the Planning Commission. Mayor Moe noted that he has also appointed Dennis Whitley, III, Esquire to the Ethics Commission, which does not require confirmation by the City Council.

 

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, the Mayoral appointments submitted in a memorandum dated September 9, 2020, were confirmed on a unanimous roll call vote.

 

5. General Public Hearing

 

A. Due to the COVID-19 Pandemic the City of Laurel will be holding virtual meetings. The public is asked to submit written testimony on agenda items to the Laurel City Clerk at [email protected] by 2:00 p.m. on meeting days and to register for the Zoom meeting information.

 

President Sydnor opened the General Public Hearing 6:27 p.m. and closed it with no one present who wished to speak.

 

6. Bid Recommendations

 

A. Bid Recommendation - Benefit Insurance

 

Lisa Woods, Human Resources Officer, presented the recommendation for Employee Benefit Insurance as outlined in a memorandum dated August 31, 2020. It was recommended the Mayor and City Council award the contract for employee health, dental and vision insurance to Aetna for the period of November 1, 2020 to October 31, 2021 at a rate of 2.5% less than the current rates. The FY2021 Budget provides $2,872,835 for employee coverage and $250,000 for retiree coverage under Employee Insurance.

On motion by Councilmember Nicholas, seconded by Councilmember Leszcz, the Employee Benefit Insurance was awarded, as recommended, on a unanimous roll call vote.

 

B. Bid Recommendation - Architectural and Engineering Services Open-Ended Contract

 

Rob Ferree, Director of Public Works, presented the Open-Ended Architectural and Engineering Services Contract Award as outlined in a memorandum dated August 12, 2020. It was recommended the Mayor and City Council award the contracts to: 1) KCI Technologies, Fulton, Maryland; 2) Century Engineering, Bowie, Maryland; 3) EBA Engineering, Laurel, Maryland. Funding for these services is included in the Capital Improvement Projects approved by the Mayor and City Council prior to authorization. Each contract will be for a period of four (4) years with the possibility on one 12-month extension, unless canceled by either party.

On motion by Councilmember Nicholas, seconded by Councilmember Leszcz, the contract was awarded, as recommended on a unanimous roll call vote.

 

C. Bid Recommendation - Hazard Mitigation Services Contract Extension

 

Steve Allen, Emergency Manager, presented the Rostan Solutions, LLC Contract Extension Recommendation as outlined in a memorandum dated July 20, 2020. The recommendation is to approve a contract extension to provide hazard mitigation services to the City of Laurel. The new contract will become effective July 1, 2020 and run through June 30, 2021. The contract extension is based on individual task orders that have been approved and currently being worked on by Rostan Solutions. The scope of work specific for each task order and required funding for each has been reviewed and agreed upon by the Emergency Manager. Funding for this contract will not exceed $100,000 for all task orders for one year unless initiated by the Office of Emergency Management and approved by the Mayor and City Council.

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, the contract extension was approved as recommended on a unanimous roll call vote.

 

D. Bid Recommendation - Automatic External Defibrillators (AED) Acquisition

 

Steve Allen, Emergency Manager, presented the recommendation to purchase Automatic External Defibrillators, as outlined in a memorandum dated August 10, 2020. The recommendation is to purchase thirty (30) Stryker LIFEPACK CR2 Automatic External Defibrillators to replace thirty (30) older AED models that have come to the end of their life cycle. The cost for the contract is $42,615. Funding is included in the FY21 Capital Improvement Program using public safety funds.

On motion by Councilmember DeWalt, seconded by Councilmember Nicholas, the purchase was approved as recommended on a unanimous roll call vote.

 

E. Bid Recommendation - Laurel Police Department Taser Purchase

 

Chief Russell Hamill presented the bid recommendation for the purchase of tasers as outlined in a memorandum dated August 26, 2020. It was recommended that the Mayor and City Council approve the purchase of 60 Taser 7's from Axon Enterprises for a total of $42,705. Funding is included in the FY2021 Operating Budget.

On motion by Councilmember Leszcz, seconded by Councilmember Smith, the purchase was approved as recommended on a unanimous roll call vote.

 

F. Bid Recommendation - Purchase of Ammunition

 

Chief Russell Hamill presented the bid recommendation for the purchase of ammunition, as outlined in a memorandum dated July 28, 2020. The City will be riding the Maryland State Contract for this purchase through The Gun Shop for a total of $44,980.69. Funding for this purchase is included in the FY2021 Operating Budget.

On motion by Councilmember Nicholas, seconded by Councilmember Leszcz, the purchase was approved as recommendation on a unanimous roll call vote.

 

G. Bid Recommendation - Fiber Construction - Right-of-Way of Cherry Lane

 

James Cornwell-Shiel, Deputy Director of the Department of Information Technology, presented the recommendation to award a contract for fiber construction along Cherry Lane, as outlined in a memorandum dated August 14, 2020. Award of this contract will continue efforts to install subsurface fiber backbone within the City. The Cherry Lane project is the next in line and will run a 216-count fiber from the intersection of Cherry Lane and Van Dusen Road down the south side of Cherry Lane to the area of Laurel Place. When completed the project will place the Lake house and the Robert J. DiPietro Community Center on the City's fiber network. It will also provide the capability to place three traffic control intersections on the network providing remove access and the ability to view their cameras. There will also be a camera on Cherry Lane facing Laurel High School. The cost for this construction phase is $115,152.46. Funding is available in the current Capital Improvement Program. The procurement vehicle for this project is the State of Maryland Consulting and Technical Services Contract. The vendor is Eastcomm Ltd., of Upper Marlboro, Maryland.

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, the contract was approved as recommendation on a unanimous roll call vote.

 

7. Agenda Items

 

A. Second public hearing with possible action on Resolution No. 15-20, a resolution of the Mayor and City Council of Laurel, Maryland to approve an amendment to the Investment Policy Statement for the City of Laurel Retirement Plans and providing an effective date.

 

President Sydnor read the title of Resolution No. 15-20, a resolution of the Mayor and City Council of Laurel, Maryland to approve an amendment to the Investment Policy Statement for the City of Laurel Retirement Plans and providing an effective date, into the record for the second reading. The public hearing was opened at 6:51 p.m.

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, Resolution No. 15-20, a resolution of the Mayor and City Council of Laurel, Maryland to approve an amendment to the Investment Policy Statement for the City of Laurel Retirement Plans and providing an effective date, was adopted on a unanimous roll call vote. Mayor Moe concurred with this action.

 

B. Introduction and first public hearing on Resolution 16-20, a resolution of the Mayor and City Council of Laurel, Maryland to authorize the Mayor to administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic.

 

President Sydnor read the title of Resolution 16-20, a resolution of the Mayor and City Council of Laurel, Maryland to authorize the Mayor to administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic, into the record for the first reading. The public hearing was opened at 6:51 p.m. and closed with no one present who wished to speak.

The Council Rules were Suspended on motion by Councilmember Leszcz, seconded by Councilmember Nicholas.

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, Resolution 16-20, a resolution of the Mayor and City Council of Laurel, Maryland to authorize the Mayor to administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic, was adopted on a unanimous roll call vote. Mayor Moe concurred with this action.

 

C. Introduction and first public hearing on Ordinance No. 1958, an ordinance of the Mayor and City Council of Laurel, Maryland to amend the City of Laurel Economic Development Program to modify the Retail Storefront Facade Improvement Program to become the Facade Improvement Program and allow Residential Properties to apply for the Grant for certain exterior improvements; and providing an effective date.

 

President Sydnor read the title of Ordinance No. 1958, an ordinance of the Mayor and City Council of Laurel, Maryland to amend the City of Laurel Economic Development Program to modify the Retail Storefront Facade Improvement Program to become the Facade Improvement Program and allow Residential Properties to apply for the Grant for certain exterior improvements; and providing an effective date, into the record for the first reading. The public hearing was opened at 6:59 p.m. and closed with no one present who wished to speak. A second public hearing with possible action is scheduled for Monday, September 28, 2020, 6:00 p.m.

 

D. Introduction and first public hearing on Ordinance No. 1959, an ordinance of the Mayor and City Council of Laurel, Maryland to Amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council for the Fiscal Year July 1, 2019 through June 30, 2020.

 

President Sydnor read the title of Ordinance No. 1959, an ordinance of the Mayor and City Council of Laurel, Maryland to Amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council for the Fiscal Year July 1, 2019 through June 30, 2020, into the record for the first reading. The public hearing was opened at 7:01 p.m. and closed with no one present who wished to speak. A second public hearing with possible action is scheduled for Monday, September 28, 2020, 6:00 p.m.

 

8. Closed Session

 

A. The reason for adjourning to a Closed Session is to consult with counsel to obtain legal advice. The authority for this Closed Session is contained in the General Provisions Article Subsection 3-305 (b) (7).

The following statement is made regarding the adjournment of the Mayor and City Council to Closed Session on this date: The reason for adjourning to a Closed Session is to consult with counsel to obtain legal advice. The authority for this Closed Session is contained in the General Provisions Article Subsection 3-305 (b) (7).

On motion by Councilmember Leszcz, seconded by Councilmember Nicholas, the Mayor and City Council adjourned to Closed Session at 7:01 p.m.

At 8:05 p.m. the Mayor and City Council reconvened the meeting.

9. Adjournment

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 8:05 p.m.

 

 

Kimberley A. Rau, MMC
Clerk to the Council

Approved: September 28, 2020

 

 

 

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