Mayor and City Council Meeting
Monday, November 13, 2017 - 7:00pm to 9:00pm

Agenda

 WORK SESSION - SPECIAL – 6:45 P.M.

Consideration of a bid recommendation to Extend Contract LA 16092 – Royale Construction, Inc.

 

FORTY-FOURTH MEETING OF THE MAYOR AND CITY COUNCIL

MONDAY, NOVEMBER 13, 2017 – REGULAR – 7:00 P.M.

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have three minutes to speak for each agenda item.

 

  1. Call to order.
  2. Invocation – Reverend Warren H. Litchfield.
  3. Pledge of Allegiance.
  4. Roll call.
  5. Approval of Minutes of the Forty-First Meeting of October 11, the Forty-Second Meeting of October 23, 2017 and the Forty-Third Meeting of November 9, 2017.
  6. Approval of Minutes of the Work Session on November 1, 2017.
  7. Approval of Minutes of the Closed Session on Wednesday, November 1, 2017.  Authority for this closed session is contained in the General Provisions Article 3-305 (b) (1), to discuss a personnel issue, at 7:21 p.m. on motion by Councilmember Crary, seconded by Councilmember Ricks. 
  8. Report of the Mayor and City Council.
  9. Mayoral appointments/reappointments: Martin Mitchell appointed to the Board of Appeals; Marlene Frazier appointed to the Historic District Commission, and Monique Holland reappointed to the Youth Services Commission.
  10. General Public Hearing.
  11.   Consideration of a bid recommendation for DPW Fleet Acquisition – One 4 x 4 Pickup truck and One 2.5 Ton Dump Truck. 
  12.   Consideration of a bid recommendation to Extended Contract LA 17-03 – Espina Paving, Inc. – Add Phase II of the Cherry Lane Street Improvement Project.
  13.   Consideration of a bid recommendation to Extend Contract LA 16092 – Royale Construction, Inc.
  14. Introduction and first public hearing on ordinance No. 1923 -  an ordinance of the Mayor and City Council of Laurel amending the Code of the City of Laurel, Chapter 20 “Uniform Land Development Code”, Sec. 20-43.5 “Bonds; required” and Sec. 43.9 “Other types of permit” to provide for an Infrastructure Protection Permit and Bond. 
  15. Introduction and first public hearing on Resolution No. 15-17 - a resolution to repeal Resolution Nos. 15-03 and 3-14 relating to the City of Laurel Transportation and Public Safety Committee, and to re-enact these resolutions into a single resolution, with amendments; and to change the name of the committee to the Public Safety and Transportation Committee.
  16. Adjourn sine die.

 

FIRST MEETING OF THE MAYOR AND CITY COUNCIL

MONDAY, NOVEMBER 13, 2017 – REGULAR – 7:00 P.M.

 

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have three minutes to speak for each agenda item.

 

  1. Call to order.
  2. Invocation – Reverend Warren H. Litchfield.
  3. Pledge of Allegiance.
  4. Roll call.
  5. General Public Hearing.
  6. Election of Council President.
  7. Council Committee Appointments.

Minutes

FORTY-FOURTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, NOVEMBER 13, 2017 – REGULAR – 7:00 P.M.

 

 

 

The meeting was called to order at 7:00 p.m. with President Leszcz presiding.  Roll was called with Craig A. Moe, Mayor; Michael R. Leszcz, Council President; H. Edward Ricks, Councilmember; Donna L. Crary, Councilmember; Valerie M.A. Nicholas, Councilmember and Frederick Smalls, Councilmember.  Also present: William Goddard, Deputy City Administration; Lou Ann Crook, Chief of Staff; Kevin Frost, Director of Information Technology; S. Michele Saylor, Director of Budget and Personnel Services; Christian Pulley, Director of Economic and Community Development; Rob Ferree, Director of Public Works;  Joanne Barr, Director of Parks and Recreation; Audrey Barnes, Director of Communications; Chief Rich McLaughlin, Police Department; Kimberley A. Rau, Clerk and Karen Ruff, City Solicitor present.  There were eighty members of the public present. 

 

A Special Work Session was held before the regular meeting to discuss a bid recommendation to Extend Contract LA 16092 – Royale Construction, Inc. and Resolution No. 18-17, a resolution of the Mayor and City Council of Laurel to adopt the Hazard Mitigation Plan of Prince George’s County as the City’s Official Plan.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, the Minutes of the Forty-First Meeting of October 11, the Forty-Second Meeting of October 23, 2017 and the Forty-Third Meeting of November 9, 2017, were approved on a unanimous roll call vote.

 

On motion by Councilmember Ricks, seconded by Councilmember Smalls, the Minutes of the Work Session on November 1, 2017, were approved on a unanimous roll call vote.

 

President Leszcz announced that a Closed Session was held on Wednesday, November 1, 2017.  Authority for this closed session is contained in the General Provisions Article 3-305 (b) (1), to discuss a personnel issue, at 7:21 p.m. on motion by Councilmember Crary, seconded by Councilmember Ricks.  The Minutes of this Closed Session were approved on motion by Councilmember Ricks, seconded by Councilmember Crary.

 

On motion by Councilmember Smalls, seconded by Councilmember Cray, the Mayor and City Council adjourned to Closed Session on a unanimous roll call vote, at 7:05 p.m.  President Leszcz asked for a motion to adjourn to Closed Session to discuss a personnel issue.  The authority for this Closed Session is contained in the General Provisions Article 3-305 (b) (1).

 

Under Report of the Mayor and City Council:

 

  • Councilmember Smalls thanked the citizens of the community for his reelection to the Council.  He is humbled and honored to represent their interest of the citizens in Ward 2.  It’s been a long and very rewarding journey. 

     

  • Councilmember Nicholas thanked all the voters who came out in the inclement weather and volunteers for their support during the election.
  • Councilmember Ricks thanked all the volunteers who helped during his campaign, City staff, Kim Rau and Ana Navarro for their hard work.  He’s going to come back one of these days.
  • Councilmember Leszcz thanked the voters, saying it was encouraging to see as many voters that came out as they did with the weather being so bad.  He thanked the Election Judges, family members all those who ran for office.
  • Mayor Moe expressed his condolences to Councilmember Ricks on the passing of his brother, Ronnie.
  • Get-well wishes extended to Marty Flemion, City Administrator.
  • Happy Birthday Wishes to Robert Moe and Joanne Moe.
  • Appreciations extended to the Laurel Board of Trade for hosting the Main Street Trick or Treat on Thursday, October 26, 2017. 
  • Spooktakular held on Saturday, October 28, 2017, 1:00 p.m. at the Robert J. DiPietro Community Center, sponsored by the City and the Laurel Lions Club.
  • 13th Annual Turkey Trot to benefit LARS is scheduled for Thursday, November 23, 2017 at 8:00 a.m. 
  • City Offices will be closed on Thursday, November 23 and Friday, November 25, 2017 in observance of the Thanksgiving Holiday.
  • Smalls Business Saturday will be celebrated on Saturday, November 25, 2017 in the City of Laurel.

     

    Mayor Moe read Proclamation #2017-17 into the record proclaiming Saturday, November 25, 2017, Smalls Business Saturday in the City of Laurel and encouraged all Laurel citizens to shop local.  He then presented the proclamation to Christian Pulley, Director of Economic and Community Development.

     

    Mayor Moe presented Steve and Marlene Wolchinsky, Rocky Gorge Animal Hospital, with a plaque recognizing for them for their participation in the Hurricane Harvey fundraising drive. 

 

Mayor Moe submitted the following appointments/reappointments: Martin Mitchell appointed to the Board of Appeals; Marlene Frazier appointed to the Historic District Commission, and Monique Holland reappointed to the Youth Services Commission.

 

On motion by Councilmember Crary, seconded by Councilmember Smalls, the mayoral appointments/reappointments: Martin Mitchell appointed to the Board of Appeals; Marlene Frazier appointed to the Historic District Commission, and Monique Holland reappointed to the Youth Services Commission, were confirmed on a unanimous roll call vote.

 

President Leszcz opened the General Public Hearing at 7:28 p.m. and closed with no one present who wished to speak.

 

Rob Ferree, Director of Public Works presented the bid recommendation for DPW Fleet Acquisition – One 4 x 4 Pickup truck and One 2.5 Ton Dump Truck, as outlined in a memorandum dated October 19, 2017.  The recommendation is to purchase one (1) 4x4 pickup truck and one (1) dump truck.  This purchase is included in the vehicle replacement program and will not increase the fleet.  Prior to assembling the bid package for the purchase, the Department of Public Works contacted several agencies to see if there were any current contracts for models that equaled or exceeded the City’s needs.  Hertrich Fleet Services Inc. was awarded the State of Maryland Contract for the purchase of one (1) Dodge Ram Pick-up ($28,417.00).  Apple Ford has the Montgomery County Contract for a Ford F550 4X4 Dump Truck with a snow plow ($52,142.76).  Funding for this purchase is included in the Capital Improvement Program.  It was recommended the Mayor and City Council award the purchase of these vehicles as outlined for a total cost of $80,559.76.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, the purchase was approved as recommended on a unanimous roll call vote.

 

Rob Ferree, Director of Public Works presented the recommendation to Extended Contract LA 17-03 – Espina Paving, Inc. – Add Phase II of the Cherry Lane Street Improvement Project. This project includes the construction and repair of concrete sidewalk, driveway aprons, concrete curbing, and asphalt repair and resurfacing work on the second phase of East and West bound Cherry Lane from Ashford Boulevard to the terminus at Van Dusen Road.  The CIP FY2017-2022 provides funding for the Cherry Lane Improvement Project through PW2-071 for total of $954,700.  After the costs of Phase I of Cherry Lane, the balance in this project is $689,695.   It is recommended that the Mayor and the City Council of Laurel award the subject extension for contract LA17-03 to Espina Paving, Inc. in the amount of $430,000 with a contingency of $40,000. This will enable the City to complete the Cherry Lane improvement project.  Awarding this contract extension will save the City $219,695.

 

On motion by Councilmember Crary, seconded by Councilmember Smalls

 

Rob Ferree, Director of Public Works presented the bid recommendation to Extend Contract LA 17-02 – Royale Construction, Inc., as outlined in a memorandum dated November 7, 2017.  This project includes the construction and repair of concrete sidewalk, driveway, aprons, concrete curbing, and asphalt repair and resurfacing work on Oxford Drive, Shannon Avenue, Lexington Avenue, Oakpointe Drive, Oakpoint Place and Chestnut Court.  Funding for this project is included in the Capital Improvement Program.  It was recommended that the Mayor and City Council award the subject extension for contract LA17-02 to Royale Construction, Inc. in the amount of $707,123.75 with a contingency of $35,500 for a total of $742,623.75.  This will enable the city to complete these street improvements saving the City $459,376.25.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, Contract LA 17-02 – Royale Construction, Inc., was approved as recommended, on a unanimous roll call vote.

 

President Leszcz read the title of Ordinance No. 1923, an ordinance of the Mayor and City Council of Laurel amending the Code of the City of Laurel, Chapter 20 “Uniform Land Development Code”, Sec. 20-43.5 “Bonds; required” and Sec. 43.9 “Other types of permit” to provide for an Infrastructure Protection Permit and Bond, into the record for the first reading.  The public hearing was opened at 7:34 p.m. and closed with no one present who wished to speak.

 

The Council Rules were suspended on motion by Councilmember Ricks, seconded by Councilmember Crary.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, ORDINANCE NO. 1923, AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF LAUREL AMENDING THE CODE OF THE CITY OF LAUREL, CHAPTER 20 “UNIFORM LAND DEVELOPMENT CODE”, SEC. 20-43.5 “BONDS; REQUIRED” AND SEC. 43.9 “OTHER TYPES OF PERMIT” TO PROVIDE FOR AN INFRASTRUCTURE PROTECTION PERMIT AND BOND, was approved on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

President Leszcz read the title of Resolution No. 15-17 - a resolution to repeal Resolution Nos. 15-03 and 3-14 relating to the City of Laurel Transportation and Public Safety Committee, and to re-enact these resolutions into a single resolution, with amendments; and to change the name of the committee to the Public Safety and Transportation Committee, into the record for the first reading.  The public hearing was opened at 7:36 p.m. and closed with no one present who wished to speak.

 

The Council Rules were suspended on motion by Councilmember Ricks, seconded by Councilmember Crary.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, RESOLUTION NO. 15-17 - A RESOLUTION TO REPEAL RESOLUTION NOS. 15-03 AND 3-14 RELATING TO THE CITY OF LAUREL TRANSPORTATION AND PUBLIC SAFETY COMMITTEE, AND TO RE-ENACT THESE RESOLUTIONS INTO A SINGLE RESOLUTION, WITH AMENDMENTS; AND TO CHANGE THE NAME OF THE COMMITTEE TO THE PUBLIC SAFETY AND TRANSPORTATION COMMITTEE, was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

President Leszcz read the title of Resolution No. 18-17, a resolution of the Mayor and City Council of Laurel to adopt the Hazard Mitigation Plan of Prince George’s County as the City’s Official Plan, into the record for the first reading.  Public hearing opened at 7:38 p.m. and closed with no one present who wished to speak.

 

The Council Rules were suspended on motion by Councilmember Ricks, seconded by Councilmember Crary.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, RESOLUTION NO. 18-17, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF LAUREL TO ADOPT THE HAZARD MITIGATION PLAN OF PRINCE GEORGE’S COUNTY AS THE CITY’S OFFICIAL PLAN, was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

At this time, Councilmember Crary thanked Council colleagues on the dais, saying it’s been fun.  She also thanked Kim Rau, Ana Navarro, Lou Ann Crook, and Sara Greene for their help.  She thanked all the department heads for putting up with her all these years and Mayor Moe for allowing her to argue even when he may have been wrong.  She concluded for thanking the people of Laurel for allowing her to serve the community and Jasjit Gabri for running the office so she could do her duties with the City.

 

Mayor Moe, Councilmembers Leszcz, Smalls and Ricks expressed their appreciation to Councilmember Crary for her service to the City.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned sine die at 7:50 p.m.

 

 

                                                                        ______________________________

                                                                        Kimberley A. Rau, MMC

                                                                        Clerk to the Council

 

 

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

 

FIRST MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, NOVEMBER 13, 2017 – REGULAR – 7:00 P.M.

 

 

The meeting was called to order at 8:08 p.m. with Clerk Kimberley Rau presiding.  Mayor Moe led the Pledge of Allegiance.  Roll was called with Craig A. Moe, Mayor; Carl DeWalt, Councilmember; Keith R. Sydnor, Councilmember; Valerie M.A. Nicholas, Councilmember; Michael R. Leszcz, Councilmember and Frederick Smalls, Councilmember present.  Also present: William Goddard, Deputy City Administration; Lou Ann Crook, Chief of Staff; Kevin Frost, Director of Information Technology; S. Michele Saylor, Director of Budget and Personnel Services; Christian Pulley, Director of Economic and Community Development; Rob Ferree, Director of Public Works; Joanne Barr, Director of Parks and Recreation; S. Michele Saylor, Director of Budget and Personnel services; Audrey Barnes, Director of Communications, Chief Rich McLaughlin, Police Department; Kimberley Rau, Clerk and Karen Ruff, City Solicitor.  There was a public attendance of eighty people. 

 

On motion by Councilmember Smalls, seconded by Councilmember Nicholas, Councilmember Michael R. Leszcz was elected Council President on a unanimous roll call vote.

 

President Leszcz appointed Councilmember Valerie M.A. Nicholas, President Pro Tem.

 

President Leszcz opened the General Public Hearing at 8:19 p.m. and closed it with no one present who wished to speak.

 

Mayor Moe congratulated President Leszcz and the newly elected Councilmembers.  He and his Administration are looking forward to working with the Council.  His Administration is in the process of preparing some briefing documents for the new Councilmembers.  He expects to start the briefings with the budget and legal issues. 

 

President Leszcz said the Council committee assignments will be made within the next few days.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 8:21 p.m.

 

 

                                                                                    ______________________________

                                                                                    Kimberley A. Rau, MMC

                                                                                    Clerk to the Council

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

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