Mayor and City Council Meeting
Monday, July 10, 2017 - 6:00pm to 7:00pm

Agenda

SPECIAL WORK SESSION

5:45 P.M.

 

  1. Ordinance No. 1916, an ordinance of the Mayor and City Council of Laurel amending Laurel City Code, Chapter 14, "Streets and Sidewalks", Article I, "In General", Section 14--1, "Obstructions – Generally, to provide that permits, right-of-way protection and restoration, and compensation are required for installation of communications facilities on city streets, sidewalks and other rights-of-way, and to provide for limitations on such installation.

 

 

 

 

THIRTY-SIXTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, JULY 10, 2017 – REGULAR – 6:00 P.M.

 

 

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have three minutes to speak for each agenda item.

 

 

  1. Call to order.
  2. Invocation – Reverend Warren H. Litchfield.
  3. Pledge of Allegiance.
  4. Roll call.
  5. Approval of Minutes of the Thirty-Fifth Meeting of June 12, 2017.
  6. Approval of Minutes of the Work Session on July 5, 2017.
  7. Report of the Mayor and City Council.
  8. Mayoral reappointments: Ed Rowe, Transportation and Public Works Committee; Don Gavelek, Transportation and Public Works Committee and James Phillips, Tree Board.
  9. General Public Hearing.
  10. Consideration of a recommendation to award a contract to upgrade the Emergency Operations Center.
  11. Consideration of a recommendation to award a contract for Canteen/Rehab Vehicle Replacement.
  12. Consideration of a recommendation for the purchase of AXON Cameras Evidence.com.
  13. Second public hearing on Resolution No. 10-17, a resolution of the Mayor and City Council of Laurel, Maryland adopting an Annexation Plan for the annexation of certain real property known as 7041 Contee Road, Laurel, Maryland and 7051 Contee Road, Laurel, Maryland owned by Strittmatter Contee, LLC.
  14. Second public hearing on Annexation Resolution No. 11-17, First 2017 Annexation, a resolution of the Mayor and City Council of Laurel, entitled “First 2017 Annexation”, enlarging the corporate boundaries of the City of Laurel by annexing into the corporate limits of the City of Laurel certain real property contiguous to and adjoining the City’s existing corporate boundaries known as 7041 Contee Road, Laurel, Maryland and 7051 Contee Road, Laurel, Maryland, owned by Strittmatter Contee, LLC, consisting of approximately 32.68 acres.
  15. Second public hearing on Charter Amendment Resolution No. 171, First 2017 Annexation, a Charter Amendment resolution amending the Charter of the City of Laurel, Article 200 “Corporate Limits” to add Section No. 251 “First 2017 Annexation” to include within the description of the corporate limits of the City all of the land annexed into the City via Annexation Resolution No. 11-17, which property is known as 7041 Contee Road and 7051 Contee Road and consists of 32.68 acres of land more or less.
  16. Introduction and first public hearing on Ordinance No. 1916, an ordinance of the Mayor and City Council of Laurel amending Laurel City Code, Chapter 14, "Streets and Sidewalks", Article I, "In General", Section 14--1, "Obstructions – Generally, to provide that permits, right-of-way protection and restoration, and compensation are required for installation of communications facilities on city streets, sidewalks and other rights-of-way, and to provide for limitations on such installation.

Minutes

THIRTY-SIXTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, JULY 10, 2017 – REGULAR – 6:00 P.M.

 

 

The meeting was called to order at 6:00 p.m. with President Pro Tem Nicholas presiding.  Reverend Litchfield gave the Invocation.  Mayor Moe led the Pledge of Allegiance.  Roll was called with Craig A. Moe, Mayor; Valerie M. A. Nicholas, Council President Pro Tem; H. Edward Ricks, Councilmember; Donna L. Crary, Councilmember and Fred Smalls, Councilmember present.  Also present: Marty Flemion, City Administrator; S. Michele Saylor, Director of Budget and Personnel Services; Rob Ferree, Director of Public Works; Joanne Barr, Director of Parks and Recreation; Kevin Frost, Director of Information Technology; Joanne Barr, Director of Parks and Recreation; Dave Cope, Fire Marshal; Chief Rich McLaughlin, Police Department; Audrey Barnes, Director of Communications; Steve Allen, Emergency Management Coordinator; Nathan Grace, City Planner and Karen Ruff, Acting City Solicitor present.  There were eleven members of the public present.  

 

A special work session was held at 5:45 p.m. before the regular meeting to discuss Ordinance No. 1916, an ordinance of the Mayor and City Council of Laurel amending Laurel City Code, Chapter 14, "Streets and Sidewalks", Sec. 14-1 “Obstructions – Generally” and Article II “Roads and Sidewalks”, adding Sec. 14-21 “Permits” and Sec. 14-22 “Permit limitations” and amending Chapter 20, Sec. 20-23.09 “Other Types of Permits” to clarify when permits are required for structures and obstructions located within a city right-of-way, street, etc., and requiring a franchise or license from the City for same. 

 

On motion by Councilmember Ricks, seconded by Councilmember Smalls, the Minutes of the Thirty-Fifth Meeting of June 12, 2017, were approved on a unanimous roll call vote.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, the Minutes of the Work Session on July 5, 2017, were approved on a unanimous roll call vote.

 

Under Report of the Mayor and City Council:

 

  • Appreciation extended to all involved in the planning of the Independence Day Celebration.
  • Condolences to Cathy Harvey on the passing of her mother.
  • Condolences to Robin Cooch on the passing of his father.
  • Condolences to Randy Snearly on the passing of his step-mother.
  • Condolences to Mike Thomas on the passing of his sister-in-law.
  • Condolences to Audrey Barnes on the passing of her uncle.
  • Dedication of a sign on I-95 in honor of Lance Corporal Eugene Mills.
  • Golden Shovel Presentations: 613 Carroll Avenue, 7709 Kiltiper Court.

 

Mayor Moe and Steve Allen, Emergency Operations Coordinator introduced Senior Pastor Brent from the First Baptist Church of Laurel and announced the signing of a Memorandum of Understanding between the City and First Baptist Church for a volunteer donations and distribution center during a disaster.

 

President Nicholas opened the General Public Hearing at 6:19 p.m.

 

Judith Neff, 607 Montgomery Street, Apt. 7, presented a petition to have the alley behind her home paved.  She was directed to speak with Rob Ferree, Director of Public Works.

 

General Public Hearing was closed at 6:23 p.m.

 

Kevin Frost, Director of Information Technology presented the recommendation to award a contract to upgrade the Emergency Operations Center, as outlined in a memorandum dated June 22, 2017.  The City has a current CIP project to modernize the Emergency Operations Center.  This upgrade includes reconfiguration of the space and a total technology upfit that includes an audio-visual (AV) package that will provide complete situational awareness with in the City.  This project will also include integration with the Mobile Command Unit AV.  Integration with the City’s Mobile Command Unit and future planned City technology upgrades will require specialized performance and knowledge requirements that only TechOps possesses.  Because of these specialized technology requirements, IT has requested and the City Administrator has approved a competitive bid waiver in accordance with Section II.A.2.E of the City of Laurel Procurement policy dated July 21, 2015.  Funding for this project is in the current CIP.  It was recommended the Mayor and City Council award the Emergency Operations Center technology upgrade to TechOps of Stevensville, Md. for the contract price of $128,870.36

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, the contract was awarded TechOps of Stevensville, Md. for the contract price of $128,870.36

 

Marty Flemion, City Administrator presented the recommendation to award a contract for Canteen/Rehab Vehicle Replacement, as outlined in a memorandum dated June 23, 2017.  The Administration formed a Canteen/Rehab Committee to address the current operating status of the City’s Canteen/Rehab Bus.  After numerous discussions between the principal users of this unit, a decision was made it would be cost prohibitive to fix the unit and the unit should be placed out of service.  A recommendation was made to replace the existing unit with a smaller vehicle retaining most of the capabilities of the exiting unit.  In January, 2017, at the recommendation of the committee the Mayor and City Council approved the purchase of a chassis for the new rehab unit for a cost of $85,000.  The committee continued to develop the specifications for the unit.  Funding for the replacement is available in the current CIP.  This will be a sole source purchase from Custom Mobile Food Equipment, Inc. from Hammonton, New Jersey for a total cost of $148,950.00.   Attached to the memorandum are the specification requirements.  These items are custom fabricated to the specific size of the interior design of the vehicle.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, the purchase of the Box Unit from Custom Mobile Food Equipment for $148,950.00, was approved on a unanimous roll call vote.

 

Chief Rich McLaughlin, Police Department presented the recommendation for the purchase of AXON Cameras Evidence.com., as outlined in a memorandum dated May 31, 2017.  In 2013 the City of Laurel Police Department implemented a personal wear camera program.  The program consisted of cameras, data transfer docks, extended warranties from Taser and a storage package which was managed by EVIDENCE.com  Taser has formed a separate entity to handle the camera and storage component named AXON.  It is the same product.  The City of Laurel Police Department has increased the retention period from 180 days to 366 days, due to changes in the TORT claims law.  The attached quote includes data storage, licensing for 55 cameras, all accessories and replacement of current equipment with a 2.5 year replacement schedule for all cameras and docks.  The contract is for 5 years, totaling $33,216.00 per year for a total of $159,971.43.

 

On motion by Councilmember Crary, seconded by Councilmember Leszcz, the contract was awarded to AXON Cameras/Evidence.com for a 5 year period for $33,216.00 per year, for a total cost of $159,971.43, on a unanimous roll call vote.

 

President Nicholas read the title of Resolution No. 10-17, a resolution of the Mayor and City Council of Laurel, Maryland adopting an Annexation Plan for the annexation of certain real property known as 7041 Contee Road, Laurel, Maryland and 7051 Contee Road, Laurel, Maryland owned by Strittmatter Contee, LLC. into the record for the second reading.  The public hearing was opened at 6:33 p.m. and closed with no one present who wished to speak. The public hearing of record with possible action is scheduled for the Mayor and City Council Meeting on Monday, July 24, 2017 at 6:00 p.m.

 

Mr. Ed Gibbs, attorney for the applicant said he has been meeting with Christian Pulley regarding the park.  He will confirm the dimensions and make the changes.

 

President Nicholas closed the public hearing closed at 6:40 p.m.  Public hearing of record is scheduled for the Mayor and City Council Meeting on Monday, July 24, 2017 at 6:00 p.m.

 

President Nicholas read the title of Annexation Resolution No. 11-17, First 2017 Annexation, a resolution of the Mayor and City Council of Laurel, entitled “First 2017 Annexation”, enlarging the corporate boundaries of the City of Laurel by annexing into the corporate limits of the City of Laurel certain real property contiguous to and adjoining the City’s existing corporate boundaries known as 7041 Contee Road, Laurel, Maryland and 7051 Contee Road, Laurel, Maryland, owned by Strittmatter Contee, LLC, consisting of approximately 32.68 acres, into the record for the second reading.  The public hearing was opened at 6:41 p.m. and closed with no one present who wished to speak.  The public hearing of record with possible action is scheduled for the Mayor and City Council Meeting on Monday, July 24, 2017 at 6:00 p.m.

 

President Nicholas read the title of Charter Amendment Resolution No. 171, First 2017 Annexation, a Charter Amendment resolution amending the Charter of the City of Laurel, Article 200 “Corporate Limits” to add Section No. 251 “First 2017 Annexation” to include within the description of the corporate limits of the City all of the land annexed into the City via Annexation Resolution No. 11-17, which property is known as 7041 Contee Road and 7051 Contee Road and consists of 32.68 acres of land more or less, into the record for the second reading.  The public hearing was opened at 6:42 p.m. and closed with no one present who wished to speak.  Public hearing of record with possible action is scheduled for the Mayor and City Council Meeting on July 24, 2017 at 6:00 p.m.

 

President Nicholas read the title of Ordinance No. 1916, an ordinance of the Mayor and City Council of Laurel amending Laurel City Code, Chapter 14, "Streets and Sidewalks", Sec. 14-1 “Obstructions – Generally” and Article II “Roads and Sidewalks”, adding Sec. 14-21 “Permits” and Sec. 14-22 “Permit limitations” and amending Chapter 20, Sec. 20-23.09 “Other Types of Permits” to clarify when permits are required for structures and obstructions located within a city right-of-way, street, etc., and requiring a franchise or license from the City for same, into the record for the first reading.  The public hearing was opened at 6:44 p.m. and closed with no one present who wished to speak.

 

            The Council Rules were suspended on motion by Councilmember Smalls, duly seconded.

 

ON MOTION BY COUNCILMEMBER RICKS, SECONDED BY COUNCILMEMBER SMALLS, ORDINANCE NO. 1916, AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF LAUREL AMENDING LAUREL CITY CODE, CHAPTER 14, "STREETS AND SIDEWALKS", SEC. 14-1 “OBSTRUCTIONS – GENERALLY” AND ARTICLE II “ROADS AND SIDEWALKS”, ADDING SEC. 14-21 “PERMITS” AND SEC. 14-22 “PERMIT LIMITATIONS” AND AMENDING CHAPTER 20, SEC. 20-23.09 “OTHER TYPES OF PERMITS” TO CLARIFY WHEN PERMITS ARE REQUIRED FOR STRUCTURES AND OBSTRUCTIONS LOCATED WITHIN A CITY RIGHT-OF-WAY, STREET, ETC., AND REQUIRING A FRANCHISE OR LICENSE FROM THE CITY FOR SAME, was adopted on a unanimous roll call vote  Mayor Moe concurred with this action.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 6:46 p.m.

 

 

 

______________________________

                                                                        Kimberley A. Rau, MMC

                                                                        Clerk to the Council

 

 

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

 

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