Mayor and City Council Meeting
Monday, March 13, 2017 - 7:00pm to 8:00pm

Agenda

TWENTY-NINTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, MARCH 13, 2017 – REGULAR – 7:00 P.M.

 

 

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have three minutes to speak for each agenda item.

 

 

  1. Call to order.
  2. Invocation – Reverend Warren H. Litchfield.
  3. Pledge of Allegiance.
  4. Roll call.
  5. Approval of Minutes of the Twenty-Eighth Meeting of February 28, 2017.
  6. Approval of Minutes of the Work Session on March 8, 2017.
  7. Report of the Mayor and City Council.
  8. General Public Hearing.
  9. Consideration of a bid recommendation to award a contract for Automatic Speed Enforcement to Brekford Corporation.
  10. Consideration of a bid recommendation for a Whitecoat & Pool Repairs at Greenview Drive and Municipal Pool.
  11. Consideration of a bid recommendation for Street patching.
  12. Introduction and first public hearing on Resolution No. 5-17, a resolution of the Mayor and City Council of the City of Laurel approving the designation of a Sustainable Community and an application therefor.
  13. Introduction and first public hearing on Resolution No. 6-17, a resolution to set the Polling Places for regular voting in the City of Laurel General Election on Tuesday, November 7, 2017.
  14. Introduction and first public hearing on Resolution No 7-17, a resolution to set the dates, times and Polling Places for early voting in the City of Laurel General Election on Tuesday, November 7, 2017.
  15. Introduction and first public hearing on Ordinance No. 1903, Text Amendment No. 245, an ordinance amending Laurel City Code, Chapter 20 to amend Section 20-1.9 to define Brewery and to amend Section 20-9.5 “Industrial Zones” to permit a Brewery by Special Exception in the I-G Zone.

Minutes

TWENTY-NINTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, MARCH 13, 2017 – REGULAR – 6:00 P.M.

 

 

The meeting was called to order at 6:00 p.m. with President Leszcz presiding.  Mayor Moe led the Pledge of Allegiance.  Roll was called with Craig A. Moe, Mayor; Michael R. Leszcz, Council President; H. Edward Ricks, Councilmember; Valerie M.A. Nicholas, Councilmember; Donna L. Crary, Councilmember and Frederick Smalls, Councilmember present.  Also present: Marty Flemion, City Administrator; Kimberley A. Rau, Clerk; Kevin Frost, Director of Information Technology; S. Michele Saylor, Director of Budget and Personnel Services; Jack Brock, Director of Community and Economic Development; Joanne Barr, Director of Parks and Recreation; Rob Ferree, Director of Public Works; Audrey Barnes, Director of Communications; Chief Richard McLaughlin, Police Department; Dave Cope, Fire Marshall and Karen Ruff, City Attorney.  There were no members of the public present.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, the Minutes of the Work Session on March 8, 2017, were approved on a unanimous roll call vote.

 

Under Report of the Mayor and City Council:

 

  • Board of Directors Meeting for Laurelton Forest Homeowners Association on Saturday, March 11, 2017 at 4:00 p.m.
  • Saturday, March 11, 2017, 2:00 p.m. W.I.S.E. Banquet held at Partnership Hall.  Appreciation was extended to the Department of Parks and Recreation for their partnership with the program.  Councilmember Smalls’ grandson Antonio played on the 6 – 8 year old County Championship Team and was honored to be selected as the Most Valuable Player (MVP).
  • Annual Open House on Sunday, March 5, 2017, well attended.  Appreciation extended to Jaonne Barr, Director of Parks and Recreation and her staff.
  • Laurel Hospital Strategic Workgroups have been meeting weekly.  Reports are due to the Executive Board by the end of March.
  • Side by Side Breakfast held on Saturday, March 11, 2017 at 9:00 p.m. at Bethany Community Church.
  • Patuxent River Commission met on Wednesday, March 8, 2017 at 2:00 p.m.
  • National League of Cities (NLC) Congress of Cities held in Washington, D.C. on Sunday and Monday, March 11 – 12, 2017.
  • Condolences to the family of Kaye M. Sandul, first woman Clerk to the Council in the City.  Mrs. Sandul served from January 1981 until December 1996.
  • Mayor Moe has issued an Executive Order 2017-1 declaring a Snow Emergency in the City starting today at 5:00 p.m.
  • Text Amendment No. 245, to permit a brewery by special exception has been withdrawn by the applicant.  Mayor Moe will continue to look at this use and bring something back to the Council in the near future.

 

Mayor Moe submitted the reappointments of the Board of Election Supervisors: John Kish, Chairman; Bill Welford, Chief Judge and Rhonda Whitley, Chief Judge, in a memorandum dated March 8, 2017.

 

      On motion by Councilmember Crary, seconded by Councilmember Ricks, the mayoral appointments were confirmed on a unanimous roll call vote.

 

President Leszcz opened the General Public Hearing at 6:16 p.m. and closed it with no one present who wished to speak.

 

President Leszcz read the title of Ordinance No. 1904, an ordinance to amend certain project budgets in the FY2017 – FY2022 Capital Improvement Program, into the record for the first reading.  The public hearing was opened at 6:17 p.m. and closed with no one present who wished to speak.

 

The Council Rules were suspended on motion by Councilmember Ricks, seconded by Councilmember Crary.

 

On motion by Councilmember Ricks, seconded by Councilmember Crary, ORDINANCE NO. 1904, AN ORDINANCE TO AMEND CERTAIN PROJECT BUDGETS IN THE FY2017 – FY2022 CAPITAL IMPROVEMENT PROGRAM, was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

Chief McLaughlin, Police Department presented the bid recommendation to award a contract for Automatic Speed Enforcement to Brekford Corporation, as outlined in a memorandum dated February 22, 2017.  The current contract with Brekford Corporation will expire on May 31, 2017.  Calvert County recently issued a Request for Proposal (RFP) that was awarded to Brekford Corporation and is available for the City to ride.  The cost is $3,100 per site, per month for a period of three years.  Due to recent legislation the “per citation fee” has been changed to a flat monthly fee.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, the contract was awarded to Brekford Corporation for three years as presented in the recommendation, on a unanimous roll call vote.

 

Joanne Barr, Director of Parks and Recreation, presented the bid recommendation for a Whitecoat & Pool Repairs at Greenview Drive and Municipal Pool, as outlined in a memorandum dated February 27, 2017.  During a recent inspection of the pools to determine a work schedule for the upcoming season, it was determined that the plaster, tiles, coping and skimmers were in need of repair in both the main pool and wade pool at the Greenview Drive Complex and in the diving well at the Municipal Pool Complex. Additionally the Greenview Drive main pool motor is in need of replacement and a new contact switch with dedicated line for a chemical feeder needs to be added. Given the work to be done to replace the plaster, it is the opportune time to upgrade underwater lights to new LED lights.  Greenview Drive pools were plastered in 2010 and 4 skimmers were replaced. The remaining skimmers have received patching over the years to address leaks.  It is no longer feasible to re-patch the skimmers, coping and tile that is original to the facility. Additionally, repairs are necessary to the diving well at the Municipal pool to address water loss through cracks in the plaster and the skimmer bodies. In an effort to expedite work that must be completed prior to opening this summer season, the following companies were solicited, provided bid packets and had an opportunity to view the sites. The bids are outlined in the memorandum.  Funding is included in the current Capital Improvements Program.  After review by city staff, it is recommended that the Mayor and City Council accept the proposal supplied by American Pool for $93,809.18.

 

            On motion by Councilmember Ricks, seconded by Councilmember Nicholas, the contract was awarded to American Pool for their low bid of $93,809.18, on a unanimous roll call vote.

 

Rob Ferree, Director of Public Works presented the bid recommendation to extend Contract LA 17-01, Espina Paving, Inc. to add Citywide Asphalt Patching Repairs, as outlined in a memorandum dated February 16, 2017.  This project includes repairing and restoring the asphalt on various streets around the City.  Funding for this project is included in the FY2017 General Operating Budget.  It was recommended that the Mayor and City Council award the contract extension to Espina Paving, Inc. in the amount of $70,000.  This will enable the City to continue with asphalt patching needed on major roadways within the City and save $7,000 in mobilization fees.

 

On motion by Councilmember Crary, seconded by Councilmember Ricks, the extension for Contract LA 17-01 with Espina Paving, Inc., for $70,000 was approved on a unanimous roll call vote.

 

President Leszcz read the title of Resolution No. 5-17, a resolution of the Mayor and City Council of the City of Laurel approving the designation of a Sustainable Community and an application therefor, into the record for the first reading.  The public hearing was opened at 6:24 p.m. and closed with no one present who wished to speak.  A second public hearing with possible action is scheduled for the Mayor and City Council Meeting on Monday, March 27, 2017 at 7:00 p.m.

 

President Leszcz read the title of Resolution No. 6-17, a resolution to set the Polling Places for regular voting in the City of Laurel General Election on Tuesday, November 7, 2017, into the record for the first reading.  The public hearing was opened at 6:25 p.m. and closed with no one present who wished to speak.  A second public hearing with possible action is scheduled for the Mayor and City Council Meeting on Monday, March 27, 2017 at 7:00 p.m.

 

President Leszcz read the title of Resolution No 7-17, a resolution to set the dates, times and Polling Places for early voting in the City of Laurel General Election on Tuesday, November 7, 2017, into the record for the first reading.  The public hearing was opened at 6:26 p.m. and closed with no one present who wished to speak.  A second public hearing with possible action is scheduled for the Mayor and City Council Meeting on Monday, March 27, 2017 at 7:00 p.m.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 6:28 p.m.

 

 

                                                                                                ______________________________

                                                                                                Kimberley A. Rau, MMC

                                                                                                Clerk to the Council

 

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

 

 

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