Mayor and City Council Meeting
Monday, November 28, 2016 - 9:30am

Agenda

TWENTY-THIRD MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, NOVEMBER 28, 2016 – REGULAR – 7:00 P.M.

 

 

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have TWO MINUTES to speak for each agenda item.

 

 

  1. Call to order.

 

  1. Invocation – Reverend Warren H. Litchfield.

 

  1. Pledge of Allegiance.

 

  1. Roll call.

 

  1. Approval of Minutes of the Twenty-Second Meeting of Monday, November 14, 2016.

 

  1. Report of the Mayor and City Council.

 

  1. General Public Hearing.

 

  1. Second public hearing with possible action on Ordinance No. 1887, an ordinance to amend the Operating Budget of the Mayor and City Council of Laurel, Maryland, for the Fiscal Year July 1, 2016 through June 30, 2017.

 

  1. Second public hearing with possible action on Ordinance No. 1888, an ordinance to amend certain project budgets in the FY2017 – FY2022 Capital Improvement Program.

 

  1. Second public hearing with possible action on ordinance No. 1889, an ordinance to amend Section 17-136, of the Laurel City Code to designate a speed limit for Brooklyn Bridge Road and Old Sandy Spring Road.

 

  1. Second public hearing with possible action on Ordinance No. 1890, an ordinance to amend the operation of the City of Laurel Employees Retirement Plan effective on and after July 1, 2016 by changing the Mortality Tabled used for funding purposes.

 

  1. Second public hearing with possible action on Ordinance No. 1891, an ordinance to amend the operation of the City of Laurel Police Retirement Plan effective on and after July 1, 2016 by changing the Mortality Tabled used for funding purposes.

 

  1. Second public hearing with possible action on Ordinance No. 1892, an ordinance to modify the operation of the City of Laurel Employees Retirement Plan effective on and after July 1, 2016 to increase the smoothing period.

 

  1. Second public hearing with possible action on Ordinance No. 1893, an ordinance to modify the operation of the City of Laurel Police Retirement Plan effective on and after July 1, 2016 to increase the smoothing period.

 

  1. Second public hearing with possible action on Ordinance No. 1894, an ordinance amending the Laurel City Code, Chapter 17 “Traffic,” Article III “Stopping, Standing and Parking,” Division 2 “Metered Parking” to extend the application of the metered parking provisions to public parking lots.

 

 

 

Minutes

TWENTY-THIRD MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, DECEMBER 8, 2014 – REGULAR – 7:00 P.M.

 

 

The meeting was call to order at 7:00 p.m. with President Ricks presiding.  Reverend Litchfield gave the Invocation.  Mayor Moe led the Pledge of Allegiance.  Roll was called with Craig A Moe, Mayor; H. Edward Ricks, Council President; Frederick Smalls, Councilmember; Michael R. Leszcz, Councilmember; Donna L. Crary, Councilmember and Valerie M.A. Nicholas, Councilmember present.   Also present: Kristie M. Mills, City Administrator; Marty Flemion, Deputy City Administrator; Kimberley A. Rau, MMC, Clerk; S. Michele Saylor, Director of Budget and Personnel Services; Jack Brock, Director of Community Planning and Business Services; Audrey Barnes, Director of Communications; Mike Lhotsky, Director of Parks and Recreation; Chief Rich McLaughlin, Police Department; Bob Manzi, City Solicitor.  There was a public attendance of approximately 80 people.

 

On motion by Councilmember Crary, seconded by Councilmember Leszcz, the Minutes of the Twenty-First Meeting of November 10, 2014, were approved on a unanimous roll call vote.

 

Report of Mayor and City Council:

 

  • Appreciation extended to all employees involved in the Holiday Parade and Tree Lighting held on Saturday, December 6, 2014.
  • “Guns for Gift Cards” was held on Saturday, December 6, 2014, at St. Mark’s United Methodist Church.
  • American Legion Post #60 Pearl Harbor Memorial was held at Gude Lakehouse on Sunday, December 7, 2014 at 11:00 a.m.
  • Condolences extended to the family of Judge Joseph Casula, brother of former Mayor Frank P. Casula.
  • Public Hearing on Dorset Road Improvements is scheduled for Wednesday, December 10, 2014, 7:00 p.m. in the Council Chambers.
  • Condolences extended to the family of Donald Kutzera.
  • Mayor and City Council Meeting scheduled for Monday, December 22, 2014, is cancelled.
  • Memorial Tree Planting at McCullagh Field in memory of Parks and Recreation CAC Chairman Eric Hoglund was held on Saturday, November 29, 2014 at 10:00 a.m.

 

President Ricks opened the General Public Hearing at 7:10 p.m. and closed with no one present who wished to speak.

 

Mike Lhotsky, Director of Parks and Recreation presented the recommendation for LED Lighting Project at the Laurel Armory, as outlined in a memorandum dated December 1, 2014.  The City of Laurel sent out a Request for Proposal, as well as advertised on E-Maryland Market Place, the Sentinel newspaper and the City web page. The scope of work included replacing all existing interior fixtures to include exit sign lights, gymnasium lights, office and classroom lights, and exterior wall packs with energy saving LED fixtures. This project was approved by the Maryland Historic Trust as part of the preservation easement they hold on the property. Interested contractors were advised to visit the site with staff to address questions and to view the style of fixtures we currently have. RFP’s were received until 11:00 a.m. on December 1, 2014. The proposals are outlined in the memorandum.  There is a total of approximately $880,000 in State funds starting in FY 2006. All State funds require a match. With the completion of the Armory Window and Interior Renovations project, the current funding is approximately $400,000.  The proposals have been reviewed and the references checked.  It appears that the proposal submitted by Source One Energy Systems LLC meets the scope of work provided along with the recommendations from the Maryland Historic Trust. It should be noted that there is a BGE Rebate program for replacing existing fixtures with LED fixtures. Several of the bidders are participating in this program and the City will benefit by receiving a check from BGE at the conclusion of the project. Therefore, it was recommended that the Mayor and City Council approve the proposal supplied by Source One Energy Systems LLC, for a total of $35,330.16.

 

On motion by Councilmember Leszcz, seconded by Councilmember Crary, the contract was awarded to Source One Energy Systems LLC for a total of $35,330.16, on a unanimous roll call vote.

 

President Ricks read the title of Ordinance No. 1810, Text Amendment No. 234, an ordinance to amend Chapter 20 Land Development and Subdivision, Article I Zoning, Division 9 Exceptions and Supplements to the Zoning Regulations, of the Laurel City Code; providing an effective date, into the record for the first reading.  The public hearing was opened at 7:15 p.m.

 

Jack Brock, Director of Community planning said that Ordinance No. 1810, Text Amendment #234 was filed by Royal house Chapel International represented by the Law Offices of Shipley & Horne, to provide for the siting of a House of Worship in an I-CS Industrial-Commercial Service Zone.  The Text Amendment is scheduled to be heard by the Planning Commission on Tuesday, December 9, 2014 at 7:00 p.m.

 

Reverend Emmanuel Agormeda, Senior Pastor, Royal house Chapel thanked Mayor Moe and the City Council as well as City staff for working with the church on the text amendment.  He said they are currently in a building in Hyattsville that they have outgrown.  He said one-third (1/3) of their members are from the City of Laurel.  Approval of the text amendment will allow them to make Laurel their new home.  He discussed how they plan to be involved in the community as well as the many programs they offer such as Early Childhood Programs, Day Care, Citizenship Courses and Empowerment Programs to name a few.  He is looking forward to a continued relationship with the Mayor and City Council.

 

Yvonne Colman, 13204 Miles Court, Laurel, is a member of Royal Chapel.   She loves this church and her community and believes this church would impact the City of Laurel in a positive way. 

 

Bernice Obeng-Koranteng, 13105 Larchdale Road, Laurel, has lived in Laurel since 2007.  She stands here on behalf of Royal house Chapel. She spoke about the many education programs Royal house has to offer for young children from child care, to early education to assistance with homework.  As a citizen of Laurel, she requested approval of the text amendment application.

 

Adeniyi Paul, 1040 White Court, Laurel, has been a resident of Laurel for 12 years now.  He is a principal in a firm from Annapolis that has redeveloped shopping centers such as Contee Road and the redevelopment of Laurel Lakes.  When he met with the pastor and saw his plans for the redevelopment of this property he was impressed with the design and the adaptive reuse of the property.  He believes it’s a good use and something that makes sense for the future.

 

Bradley Farrar, Esquire, 1101 Mercantile Lane, Largo, Maryland, representing Royal house Chapel spoke to the areas within the County in which churches are allowed.  He spoke about the project and the property and how the zoning on this property compares to the County’s zoning. He gave examples of churches being allowed in Industrial Zones throughout Prince George’s County.  He believes strongly the text amendment is the best compromise.  He thanked the Mayor and City Council and looks forward to working with the City.

 

President Ricks closed the public hearing at 7:41 p.m.  A second public hearing with possible action is scheduled for Monday, January 12, 2015 at 7:00 p.m.

 

President Ricks read the title of Ordinance No. 1825, an ordinance to amend the Operating Budget of the Mayor and City Council of Laurel, Maryland, for the Fiscal Year July 1, 2014 through June 30, 2015, into the record for the first reading.  The public hearing was opened at 7:50 p.m.

 

S. Michele Saylor, Director of Budget and Personnel Services said this ordinance was discussed at the work session last week.  This ordinance allocates $450,000 from the Unassigned Fund balance, transferring it to the CIP to fund Roof Replacement Project. 

 

President Ricks closed the public hearing at 7:51 p.m.

 

The Council Rules were suspended on motion by Councilmember Leszcz, seconded by Councilmember Smalls.

 

On motion by Councilmember Leszcz, seconded by Councilmember Smalls, ORDINANCE NO. 1825, AN ORDINANCE TO AMEND THE OPERATING BUDGET OF THE MAYOR AND CITY COUNCIL OF LAUREL, MARYLAND, FOR THE FISCAL YEAR JULY 1, 2014 THROUGH JUNE 30, 2015,  was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

President Ricks read the title of Ordinance No. 1826, an ordinance to amend certain project budgets in the FY2015-FY2020 Capital Improvement Program, into the record for the first reading.  The public hearing was opened at 7:53 p.m.

 

Michele Saylor, Director of Budget and Personnel Services said this legislation transfers to Capital Improvement Program the funding for Municipal Center Roof Replacement.

 

President Ricks opened the public hearing at 7:54 p.m. and closed it with no one present who wished to speak.

 

Council Rules were suspended on motion by councilmember Crary, seconded by Nicholas

 

On motion by Councilmember Crary, seconded by Councilmember Nicholas, ORDINANCE NO. 1826, AN ORDINANCE TO AMEND CERTAIN PROJECT BUDGETS IN THE FY2015-FY2020 CAPITAL IMPROVEMENT PROGRAM, was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

Mike Lhotsky, Director of Parks and Recreation presented the recommendation for the Municipal Center Roof Replacement LA15-03, as outlined in a memorandum dated December 2, 2014.  The City of Laurel prepared a bid package for the replacement of roofs at the Laurel Municipal Center. The City worked with the Honza Group, a roofing consultant, to provide roof inspection and technical support in developing the bid package. The City initially asked bidders to provide pricing for option 1 – replacing the roof area that we have experienced the most leaks, option 2 – replace the entire roof with the exception of the area above the mayor and council offices, and option 3 – replace the roof area above the mayor and council offices. Mr. Honza provided technical information to provide better slope and water removal for the flat roof. The specifications require a removal of the entire roof membrane and insulation down to the roof deck. New insulation and membrane will be installed with positive slope to existing roof drains. Some additional roof drains will be installed. The Notice to Bidders was advertised on E-Maryland Market Place, the Sentinel newspaper and the City web page. There was a pre bid meeting on November 3, 2014 on site for bidders to view the roof and review the specifications. Bids were received until 11:00 a.m. on November 14, 2014. The bids are outlined in the memorandum.  In 1994 when the Municipal Center was purchased, some roof replacement and maintenance to the existing roof were done. Over the last several years, the City has experienced increased costs to repair leaks and to maintain the roofs. Over the last two fiscal years, the City has spent approximately $10,000 on roof repairs. Additional leaks have appeared over the Thanksgiving weekend. Current funding in the CIP is approximately $35,000. In consulting with Ms. Saylor, the City Administrator’s office, and the Mayor it is recommended that the City fund the roof project with a transfer of $450,000 from the Unassigned Fund Balance. With respect to the bid submittal from Orndorff & Spaid Inc., staff and Mr. Manzi have reviewed and approved the submittal. Therefore, with the approval of funding, it was recommended that the Mayor and City Council approve the bid by Orndorff & Spaid Inc. for $418,156 with a "Not to Exceed" stipulation of $450,000 to address any unforeseen issues. This would be a total roof replacement.

 

On motion by Councilmember Leszcz, seconded by Councilmember Smalls, the contract for the Municipal Center Roof Replacement was awarded to Orndorff & Spaid Inc. for $418,156 with a Not to Exceed stipulation of $450,000, on a unanimous roll call vote.

 

President Smalls read the title of Ordinance No. 1827, an ordinance to amend Article IV, Division I, Subsection (i) of the City of Laurel Public Ethics Ordinance from “Nepotism” to “Anti-Nepotism Policy”, into the record for the first reading.  The public hearing was opened at 8:00 p.m.  A second public hearing with possible action is scheduled for Monday, January 12, 2015 at 7:00 p.m.

 

President Smalls read the title of Resolution No. 15-14, a resolution to establish a Healthy Living Program in the City of Laurel, into the record for the first reading.  The public hearing was opened at 8:02 p.m. and closed with no one present who wished to speak.  A second public hearing with possible action is scheduled for Monday, January 12, 2015 at 7:00 p.m.

 

The Council Rules were suspended on motion by Councilmember Crary, seconded by Councilmember Leszcz.

 

On motion by Councilmember Crary, seconded by Councilmember Leszcz, RESOLUTION NO. 15-14, A RESOLUTION TO ESTABLISH A HEALTHY LIVING PROGRAM IN THE CITY OF LAUREL, was adopted on a unanimous roll call vote.  Mayor Moe concurred with this action.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 8:02 p.m.

 

 

                                                                                    ______________________________

                                                                                    Kimberley A. Rau, MMC

                                                                                    Clerk to the Council

 

 

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

 

 

 

 

 

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