Mayor and City Council Meeting
Monday, July 25, 2016 - 5:45pm

Agenda

WORK SESSION – 5:45 P.M.

 

  1. Consideration of a bid recommendation for Fleet Acquisition – One (1) Case 580 Backhoe.

 

  1. Consideration of a bid recommendation for the purchase of a Storage Area Network.

 

 

SEVENTEENTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, JULY 25, 2016 – REGULAR – 6:00 P.M.

 

 

PLEASE NOTE: If you wish to be heard at this meeting please sign the speaker list provided on the table at the side of the Council Chamber.  The President has the right to limit the amount of time each speaker has for each agenda item.  Each speaker will have TWO MINUTES to speak for each agenda item.

 

 

  1. Call to order.

 

  1. Invocation – Reverend Warren H. Litchfield.

 

  1. Pledge of Allegiance.

 

  1. Roll call.

 

  1. Approval of Minutes of the Sixteenth Meeting of Monday, July 11, 2016.

 

  1. Approval of Minutes of the Closed Session on Monday, June 13, 2016.

 

Hard copies in your credenza.

  1. Report of the Mayor and City Council.

 

  1. Mayoral appointment of Patrick Davis, Emergency Services Commission and the re-appointment of Mark Delorenzo to the Historic District Commission.

 

  1. General Public Hearing.

 

  1. Consideration of a bid recommendation for Fleet Acquisition – One (1) Case 580 Backhoe.

 

  1. Consideration of a bid recommendation to purchase a Storage Area Network.

 

  1. Second public hearing with possible action on Ordinance No. 1873, an ordinance to approve and adopt a Master Plan for the City of Laurel.

 

  1. Second public hearing with possible action on Ordinance No. 1876, Infrastructure Bonds, 2016 Series A, an ordinance of the Mayor and City Council of Laurel, a municipal corporation of the State of Maryland (the “Issuer”), providing for the issuance and sale of bonds of the Mayor and City Council of Laurel in an aggregate principal amount not to exceed Five Million One Hundred Thirty-Four Thousand Three Hundred Thirty Four Dollars ($5,134,334.00) to be known as “Mayor and City Council of Laurel, Infrastructure Bonds, 2016 Series A” (or by such other or additional designations as required by the Community Development Administration identified herein) (the “Bonds”), to be issued and sold pursuant to the authority of Sections 4-101 through 4‑255 of the Housing and Community Development Article of the Annotated Code of Maryland, as amended, for the purpose of (I) providing all or a portion of the funds necessary for financing and/or refinancing the following projects: facility maintenance improvements, fleet equipment purchases, information technology purchases, park improvements, and street improvements, (II) funding a portion of a Capital Reserve Fund and (III) paying issuance and other costs related to the bonds; providing that the bonds shall be issued upon the full faith and credit of the issuer; providing for the disbursement of the proceeds of the sale of the bonds and for the levy of annual taxes upon all assessable property within the corporate limits of the issuer for the payment of the principal of and interest on the bonds as they shall respectively mature; providing for the form, tenor, denomination, maturity date or dates and other provisions of the bonds; providing for the sale of the bonds; and providing for related purposes, including (without limitation) the method of fixing the interest rate or rates to be borne by the bonds, the approval, execution and delivery of documents, agreements, certificates and instruments and the making of or providing for the making of representations and covenants concerning the tax status of interest on the bonds.

Minutes

SEVENTEENTH MEETING OF THE MAYOR AND CITY COUNCIL

 

MONDAY, JULY 25, 2016 – REGULAR – 6:00 P.M.

 

 

 

The meeting was called to order at 6:00 p.m. with President Ricks presiding.  Reverend Litchfield led the Invocation.  Mayor Moe led the Pledge of Allegiance.  Roll was called with Craig A. Moe, Mayor; H. Edward Ricks, Council President; Valerie M.A. Nicholas, Councilmember; Michael R. Leszcz, Councilmember; Donna L. Crary, Councilmember and Frederick Smalls, Councilmember present.  Also present: Marty Flemion, City Administrator; Lou Ann Crook, MMC, Chief of Staff; Kimberley A. Rau, MMC, Clerk; Dave Cope, Director, Office of the Fire Marshal and Permits; Rob Ferree, Director of Public Works; S. Michele Saylor, Director of Budget and Personnel Services; Jack Brock, Director of Development Management; Kevin Frost, Director of Information Technology; Joann Barr, Director of Parks and Recreation; Richard McLaughlin, Police Chief; Joyce Jackson, Deputy Director of Communications and John Shay, City Solicitor.  There was a public attendance of approximately twenty people present.

 

Before the regular meeting, a special work session as held at 5:45 p.m. to consider a bid recommendation for Fleet Acquisition – One (1) Case 580 Backhoe, and a bid recommendation for the purchase of a Storage Area Network.

 

On motion by Councilmember Leszcz, seconded by Councilmember Crary, the Minutes of the Sixteenth Meeting of Monday, July 11, 2016, were approved on a unanimous roll call vote.

 

On motion by Councilmember Crary, seconded by Councilmember Leszcz, the Minutes of the Closed Session on Monday, June 13, 2016, were approved on a unanimous roll call vote.

 

Under Report of the Mayor and City Council:

 

  • City Hall in the Park scheduled for Wednesday, August 24, 2016, 6:30 p.m. to 8:00 p.m. at Centennial Park
  • Summer reading list is on Councilmember Valerie Nicholas’ Facebook page.
  • Residents were reminded to check on their neighbors and the elderly during the current heat-wave.
  • Residents reminded to drive carefully through neighborhoods as children are outside playing.
  • Karla Reed, new General Manager at Washington Suburban Sanitary Commission, held a breakfast meeting Monday, July 25, 2016, 7:30 a.m. with the business community.
  • Get-well wishes extended to Jo Smalls, wife of Councilmember Fred Smalls.
  • Congratulations extended to John Robison, son of former Councilmember Janis Robison on his ordination as a priest in the Christ the Savior Lutheran Church.
  • Councilmember Smalls expressed his gratitude to the staff at Mercy Hospital for the wonderful treatment of his wife during her recent surgery.  He said her recovery is slow but steady.  By winter, he hopes to have his dance partner back.
  • Community Meeting on Saturday, July 23, 2016, 3:30 at More than Java to discuss peace and justice in the community.
  • Friday Night Flicks continue at Granville Gude Park this Friday with Norm of the North starting at dusk.
  • Fun in the Sun on Sunday, August 7, 2016, 12:00 to 6:00 p.m. at Greenview Drive Pool.
  • City pools will stay open until 9:00 p.m. due to the current heat-wave.
  • My Time with the Mayor on Monday, August 8, 2016, 4:00 p.m. to 6:00 p.m. at Greenview Drive Pool.
  • Open House on Wednesday, August 10, 2016, 12:00 to 2:00 p.m. at Fido’s For Freedom to celebrate National Assistance Dog Week.
  • Friday, August 12, 2016, Earth Wind and Fire Tribute Band at McCullough Field Stage.
  • Back to School Jam on Saturday, August 13, 2016, 2:00 to 6:00 p.m. at Granville Gude Park Stage.

     

    Mayor Moe said a press conference was held on Monday, July 18, 2016 in the Council Chambers regarding the future of Laurel Regional Hospital.  He said the University of Maryland Medical System (UMMS) will be taking over the entire system.  Mayor Moe thanked to the County Executive, Senator Rosapepe, members of the City Council saying they have been working very hard for the past 8 months on this issue.  Mayor Moe and Dr. Bartlett will co-chair a Steering Committee to engage the community on the future direction of the Laurel Regional Hospital.  He encouraged residents interested in serving on this committee to contact his office.

 

Mayor Moe submitted the appointment of Patrick Davis, Emergency Services Commission, the re-appointment of Mark DeLorenzo to the Historic District Commission and the re-appointment of Kathy Grise, to the Pension Board.

 

On motion by Councilmember Smalls, seconded by Councilmember Leszcz, the mayoral appointments were confirmed on a unanimous roll call vote.

 

At this time, Carreen Koubek, Chairman of the Fourth of July Committee thanked the Mayor and City Council for their support this past year.  She acknowledged the committee members for all their hard work planning for the event and made some presentations.  She thanked the Grand Marshalls the Laurel History Boys; the first responders – police, fire and rescue; the Oracle Band and the community for stepping up and coming out every year.  She concluded her remarks by announcing a fundraising site at YouCaring.com saying the event depends upon the generosity of the business and the residents of the community.

 

President Ricks opened the General Public Hearing at 6:23 p.m. and closed it with no one present who wished to speak.

 

Kevin Frost, Director of Information Technology presented the bid recommendation to purchase a Storage Area Network, as outlined in a memorandum dated July 21, 2016.  The Department of Information Technology is requesting the approval to purchase a Storage Area Network (SAN) to provide enhanced failover capability for all law enforcement software packages.  It will also become the video repository for the City’s patrol vehicle in-car cameras and all existing security cameras.  The storage disk capacity provided in this hardware ill provide the City the ability to extend storage retention periods and scale up as the City continues to add high definition cameras throughout the City.  The purchase will be made using the State of Maryland 2012 Technology Hardware Contract through Eplus of Columbia, Maryland.  Funding for this purchase is provided in the Capital Improvements Program.  It was recommended the Mayor and City Council approve the purchase of the Storage Area Network from Eplus of Columbia, Maryland, for a total cost of $100,807.86.

 

On motion by Councilmember Crary, seconded by Councilmember Leszcz, the contract was awarded to from Eplus of Columbia, Maryland, for a total cost of $100,807.86, on a unanimous roll call vote.

 

President Ricks read the title of Ordinance No. 1873, an ordinance to approve and adopt a Master Plan for the City of Laurel, into the record for the second reading.  The public hearing was opened at 6:26 p.m.

 

Jack Brock, Director of Development Management said the City of Laurel Master Plan was updated on November 26, 2007 and amended to include a Water Resources Element in September 28, 2009, approximately 9-years ago. In July 2015, Mayor Moe appointed a Master Plan Review Committee. The Committee met monthly from August 2015 through March 2016 to prepare a draft Master Plan. On March 25, 2016 copies of the plan were distributed to all adjoining counties and state and local jurisdictions. Copies were forwarded to the Maryland Historical Trust and the Department of Transportation, Environment, Natural Resources, Commerce, Housing and Community Development and Agriculture. Written comments have been received from the Maryland Department of Planning, Maryland Department of the Environment and Natural Resources. Recommendations of each jurisdiction that commented have been included in the final draft. The Committee held a public hearing on April 5, 2016 and recommended approval of the draft Master Plan with the additions made at the meeting to the City of Laurel Planning Commission. The Planning Commission met on June 14, 2016 and recommended that the Mayor and City Council approve and adopt the 2016 Master Plan of the City of Laurel and approved Planning Commission Resolution No.16-04-PC.  The file contains a certificate of publication verifying that this public hearing was advertised as required by law in the July 7, 2016 edition of the Prince George’s Sentinel.

 

Rick Wilson, 313 Laurel Avenue, Laurel, thanked the Mayor and Council for the opportunity to serve on the Master Plan Review Committee.  This is the third Master Plan Review Committee he has served on.  He commended Jack Brock and his staff and publicly thanked the committee members.  He said the biggest change is all the development that is in the pipeline.  If all the things get built, we know what the outcome will be.  He said the City needs to push for the law regarding regional planning transportation.  More we can push for this kind of legislation the better off the city will be.  Laurel has been leading the pack with bike paths.  He has reached out to State Delegate on this issue to see some legislation

 

President Ricks closed the public hearing at 6:35 p.m.

 

On motion by Councilmember Smalls, seconded by Councilmember Crary, ORDINANCE NO. 1873, AN ORDINANCE TO APPROVE AND ADOPT A MASTER PLAN FOR THE CITY OF LAUREL, was adopted on a unanimous roll call vote.  Mayor Moe concurred.

 

President Ricks read the title of Ordinance No. 1876, Infrastructure Bonds, 2016 Series A, an ordinance of the Mayor and City Council of Laurel, a municipal corporation of the State of Maryland (the “Issuer”), providing for the issuance and sale of bonds of the Mayor and City Council of Laurel in an aggregate principal amount not to exceed Five Million One Hundred Thirty-Four Thousand Three Hundred Thirty Four Dollars ($5,134,334.00) to be known as “Mayor and City Council of Laurel, Infrastructure Bonds, 2016 Series A” (or by such other or additional designations as required by the Community Development Administration identified herein) (the “Bonds”), to be issued and sold pursuant to the authority of Sections 4-101 through 4‑255 of the Housing and Community Development Article of the Annotated Code of Maryland, as amended, for the purpose of (I) providing all or a portion of the funds necessary for financing and/or refinancing the following projects: facility maintenance improvements, fleet equipment purchases, information technology purchases, park improvements, and street improvements, (II) funding a portion of a Capital Reserve Fund and (III) paying issuance and other costs related to the bonds; providing that the bonds shall be issued upon the full faith and credit of the issuer; providing for the disbursement of the proceeds of the sale of the bonds and for the levy of annual taxes upon all assessable property within the corporate limits of the issuer for the payment of the principal of and interest on the bonds as they shall respectively mature; providing for the form, tenor, denomination, maturity date or dates and other provisions of the bonds; providing for the sale of the bonds; and providing for related purposes, including (without limitation) the method of fixing the interest rate or rates to be borne by the bonds, the approval, execution and delivery of documents, agreements, certificates and instruments and the making of or providing for the making of representations and covenants concerning the tax status of interest on the bonds, into the record for the second reading. 

 

Michele Saylor, Director of Budget and Personnel Services said this is the third time the City has participated in this program.  She said there are five other jurisdictions participating.  The interest rate of 1.8% was locked in a couple weeks ago.  The projects included in this program have been adopted through the FY2017 Capital Improvements Program and Operating Budget to include 18 street projects; continued work at Armory Phase 2; renovations to Main Street Pool; Cypress Street Field Lighting and two 10-ton dump trucks. 

 

John Shay, City Solicitor said Ordinance No. 1876 was introduced two weeks ago.  With five our jurisdictions participating in the program, Bond Counsel wanted all the legislative processes completed before August 1.  The City’s Charter provides that every ordinance passed by the Mayor and City Council could be subject to referendum within 30 days.  This provision could prevent the legislative process from being completed before August 1.  The City’s Charter also provides a provision that the Mayor and City Council can grant an exception to this by including such wording in the legislation.  That amendment is before the Mayor and City Council tonight.  He said the Council Rules of Order will need to be suspended and the legislation acted on during this meeting.

 

After a brief recess, the Mayor and City Council reconvened at 6:58 p.m.

 

            Councilmember Leszcz moved to amend Ordinance No. 1876, Section 14, to state that this Ordinance shall not be subject to referendum, which was seconded by Councilmember Smalls, and carried on a unanimous roll call vote.

 

            President Ricks read the title of Ordinance No. 1876, Infrastructure Bonds, 2016 Series A, an ordinance of the Mayor and City Council of Laurel, a municipal corporation of the State of Maryland (the “Issuer”), providing for the issuance and sale of bonds of the Mayor and City Council of Laurel in an aggregate principal amount not to exceed Five Million One Hundred Thirty-Four Thousand Three Hundred Thirty Four Dollars ($5,134,334.00) to be known as “Mayor and City Council of Laurel, Infrastructure Bonds, 2016 Series A” (or by such other or additional designations as required by the Community Development Administration identified herein) (the “Bonds”), to be issued and sold pursuant to the authority of Sections 4-101 through 4‑255 of the Housing and Community Development Article of the Annotated Code of Maryland, as amended, for the purpose of (I) providing all or a portion of the funds necessary for financing and/or refinancing the following projects: facility maintenance improvements, fleet equipment purchases, information technology purchases, park improvements, and street improvements, (II) funding a portion of a Capital Reserve Fund and (III) paying issuance and other costs related to the bonds; providing that the bonds shall be issued upon the full faith and credit of the issuer; providing for the disbursement of the proceeds of the sale of the bonds and for the levy of annual taxes upon all assessable property within the corporate limits of the issuer for the payment of the principal of and interest on the bonds as they shall respectively mature; providing for the form, tenor, denomination, maturity date or dates and other provisions of the bonds; providing for the sale of the bonds; and providing for related purposes, including (without limitation) the method of fixing the interest rate or rates to be borne by the bonds, the approval, execution and delivery of documents, agreements, certificates and instruments and the making of or providing for the making of representations and covenants concerning the tax status of interest on the bonds, as AMENDED, into the record for the first reading.  The public hearing was opened at 6:59 p.m. and closed with no one present who wished to speak.

 

            The Council Rules were suspended on motion by Councilmember Leszcz, seconded by Councilmember Crary.

 

On motion by Councilmember Leszcz, seconded by Councilmember Crary, ORDINANCE NO. 1876, INFRASTRUCTURE BONDS, 2016 SERIES A, AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF LAUREL, A MUNICIPAL CORPORATION OF THE STATE OF MARYLAND (THE “ISSUER”), PROVIDING FOR THE ISSUANCE AND SALE OF BONDS OF THE MAYOR AND CITY COUNCIL OF LAUREL IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED FIVE MILLION ONE HUNDRED THIRTY-FOUR THOUSAND THREE HUNDRED THIRTY FOUR DOLLARS ($5,134,334.00) TO BE KNOWN AS “MAYOR AND CITY COUNCIL OF LAUREL, INFRASTRUCTURE BONDS, 2016 SERIES A” (OR BY SUCH OTHER OR ADDITIONAL DESIGNATIONS AS REQUIRED BY THE COMMUNITY DEVELOPMENT ADMINISTRATION IDENTIFIED HEREIN) (THE “BONDS”), TO BE ISSUED AND SOLD PURSUANT TO THE AUTHORITY OF SECTIONS 4-101 THROUGH 4‑255 OF THE HOUSING AND COMMUNITY DEVELOPMENT ARTICLE OF THE ANNOTATED CODE OF MARYLAND, AS AMENDED, FOR THE PURPOSE OF (I) PROVIDING ALL OR A PORTION OF THE FUNDS NECESSARY FOR FINANCING AND/OR REFINANCING THE FOLLOWING PROJECTS: FACILITY MAINTENANCE IMPROVEMENTS, FLEET EQUIPMENT PURCHASES, INFORMATION TECHNOLOGY PURCHASES, PARK IMPROVEMENTS, AND STREET IMPROVEMENTS, (II) FUNDING A PORTION OF A CAPITAL RESERVE FUND AND (III) PAYING ISSUANCE AND OTHER COSTS RELATED TO THE BONDS; PROVIDING THAT THE BONDS SHALL BE ISSUED UPON THE FULL FAITH AND CREDIT OF THE ISSUER; PROVIDING FOR THE DISBURSEMENT OF THE PROCEEDS OF THE SALE OF THE BONDS AND FOR THE LEVY OF ANNUAL TAXES UPON ALL ASSESSABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE ISSUER FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS AS THEY SHALL RESPECTIVELY MATURE; PROVIDING FOR THE FORM, TENOR, DENOMINATION, MATURITY DATE OR DATES AND OTHER PROVISIONS OF THE BONDS; PROVIDING FOR THE SALE OF THE BONDS; AND PROVIDING FOR RELATED PURPOSES, INCLUDING (WITHOUT LIMITATION) THE METHOD OF FIXING THE INTEREST RATE OR RATES TO BE BORNE BY THE BONDS, THE APPROVAL, EXECUTION AND DELIVERY OF DOCUMENTS, AGREEMENTS, CERTIFICATES AND INSTRUMENTS AND THE MAKING OF OR PROVIDING FOR THE MAKING OF REPRESENTATIONS AND COVENANTS CONCERNING THE TAX STATUS OF INTEREST ON THE BONDS, was adopted on a unanimous roll call vote.  Mayor Moe concurred.

 

Rob Ferree, Director of Public Works presented the bid recommendation for Fleet Acquisition – One (1) Case 580 Backhoe, as outlined in a memorandum dated July 19, 2016. The existing backhoe is sixteen years ole and is not operational due to an unanticipated total failure of the hydraulic system.  The cost to repair the hydraulic system is estimated to be between $7,000 and $11,000.  The backhoe will be used as a trade-in to defray the cost of the new backhoe.  The purchase is in the scheduled replacement program and will not increase the fleet.   Before assembling the bid package for the purchase, the Department of Public Works contacted several agencies to see if there were any current contracts for models that equaled or exceeded the City’s needs.  Folcomer equipment Corporation was awarded the city of Greenbelt Contract (#20010319) for the purchase of one (1) Case 580 Backhoe.  Funding for this purchase is provided in the FY2017-2022 Capital Improvement Program.  The cost of one (1) Case 580 Backhoe is $94,900.20.  The trade in value for the existing backhoe is $9,000 which will bring the cost of the new backhoe to $85,900.20.

 

On motion by Councilmember Smalls, seconded by Councilmember Nicholas, the contract to purchase one (1) Case 580 Backhoe was awarded to Folcomer Equipment Corporation for a total cost of $85,900.20, on a unanimous roll call vote.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at 7:04 p.m.

 

 

                                                                                    ______________________________

                                                                                    Kimberley A. Rau, MMC

                                                                                    Clerk to the Council

Approved:

 

 

______________________________

Kimberley A. Rau, MMC

Clerk to the Council

 

 

 

 

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The Clerk to the City Council provides assistance to the City Council, maintains and preserves City legislation, and provides administrative and reporting coverage of meetings.

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